The Hurst Public Library Meeting Rooms and Program Rooms were designed to be used for Library programs. As a service to the community, when they are not being used to offer Library programs or activities, Library meeting and program rooms are available for rental by the public for civic, cultural or educational programs or meetings.

Available Spaces:

Meeting Rooms

Download and Print the Hurst Public Library Meeting Room Policy here.

Appropriate Use
Meeting room space is intended for specific events rather than for regularly scheduled, on-going meetings in order to give all organizations an opportunity to use the meeting rooms. Rooms may not be rented more than once every three months by any individual or organization. Rooms may not be used for commercial purposes, for any purpose that directly promotes an individual’s personal gain, or for private social events such as, but not limited to: birthdays, anniversaries, wedding receptions, showers, and/or parties.

All activity must be confined to the rental space only.

No admission charges, collections or money-raising activities may be attached to any function held in the Library’s Meeting Rooms with the exception of the City of Hurst or Friends of Hurst Library functions.

Food and Drink

No food or refreshments with the exception of bottled water can be brought into the Library Meeting Rooms.

Decorations
Nothing may be attached to the walls or ceiling. Use of glitter, glue, paint or anything that will damage carpet or cleaning equipment is prohibited. No candles, fire or flame is permitted.

Capacity
Attendance at meetings must be limited to the seating capacities for each room as specified in the Room Descriptions above.

Reservations
Reservations must be made in person for a single day only and are scheduled on a first come, first served basis, up to 60 days in advanced. Valid photo identification with current address must be presented at the time of rental registration.

The reservation form must be completed and signed by an adult (18 years of age or older) and all fees must be paid in full to confirm a reservation. A full refund will be given if cancellations are made at least six business days prior to the scheduled reservation. For cancellations of five or less business days prior to the event, there will be no refund.

The Library reserves the right to reject any reservation.

All reservations are subject to cancellation if the City of Hurst requires use of the room. This will only be done on occasions of extreme importance and renter will be notified as early as possible.

Equipment
Rooms have connections for power and WiFi Internet access. Renters must provide all other equipment, including computer or AV equipment.

Room Set-Up and Maintenance

Rented spaces must be left clean and returned to original condition. Setup and arrangement of furniture, as well as clearing of the room following a meeting, is the responsibility of the renter.

Liability
The renter, as well as the membership of the group as a whole, agree to comply with all applicable federal, state, county, and city ordinances, rules and regulations both written and verbal and will not hold the City of Hurst or its representatives liable for any injury sustained while using the facility.

Groups or individuals who fail to comply with Library Policy, rules or procedures for use of Library Meeting Rooms & Program Rooms, damage equipment or furnishings or who cause disturbances will forfeit their deposit and right to use the Library Meeting Rooms. The renter is responsible for all activities during the time of the rental, including damage and cost of repairs occurring during the period for which he or she rents the room.

The Library is not responsible for items left in the rooms; items not removed are subject to being sold at the public auction in accordance with City of Hurst Ordinance No. 682.

Rental Periods and Fees
Rental time includes set-up, take down, and clean up time. Please plan your event so that you will be ready to exit the facility at the end of your reservation time. The attendant or Library Staff will be on site to monitor the facility. Library Staff is not responsible for the setup, take down, or cleanup for the reservation.

The Group Study Room and Learning Center Classroom are available for rental during Library hours only. Since these rooms are only available during Library hours, a security attendant and damage deposit are not required. See the Room Descriptions above for more information.

Any date or time slot changes made by the renter, or party to, will be charged an additional $25.00 administrative fee.

Exceptions to established policies must be approved by the City Librarian and/or the Library Board.

A printable PDF version of Hurst Public Library's Meeting Room Policy is available here.

Program Rooms
Download and Print the Hurst Public Library Program Room Policy here.

Appropriate Use 
Program room space is intended for specific events rather than for regularly scheduled, on-going meetings in order to give all organizations an opportunity to use the meeting rooms. Rooms may not be rented more than once every three months by any individual or organization. Rooms may not be used for commercial purposes, for any purpose that directly promotes an individual’s personal gain, or for private social events such as, but not limited to: birthdays, anniversaries, wedding receptions, showers, and/or parties.

Program rooms have access to the lobby lounge seating, public restrooms, Friends vending café and lobby exhibits. Public parking is located to the south of the building. A loading zone is located on the west side of the building.

During Library hours, all activity must be confined to the rental space only.

No admission charges, collections or money-raising activities may be attached to any function held in the Library’s Meeting Rooms with the exception of the City of Hurst or Friends of Hurst Library functions.

Food and Drink
Refreshments and light catered meals may be served. Refreshments must be non-alcoholic. Meal preparation is not allowed. Smoking or the use of tobacco products is also prohibited.

Decorations
Nothing may be attached to the walls or ceiling. Use of glitter, glue, paint or anything that will damage carpet or cleaning equipment is prohibited. No candles, fire or flame is permitted.

Capacity
Attendance at meetings must be limited to the seating capacities for each room as specified in the Room Descriptions above.

Reservations
Reservations must be made in person for a single day only and are scheduled on a first come, first served basis, at least 24 hours and up to 60 days in advance. Valid photo identification with current address must be presented at the time of rental registration.

The reservation form must be completed and signed by an adult (18 years of age or older) and all fees and deposits must be paid in full to reserve Program Rooms.  A full refund will be given if cancellations are made at least five business days prior to the scheduled reservation.  For cancellations of four or less business days prior to the event, there will be no refund.

The Library reserves the right to reject any reservation.

All reservations are subject to cancellation if the City of Hurst requires use of the room. This will only be done on occasions of extreme importance and renter will be notified as early as possible.

Equipment
Rooms have built-in projection screens, WiFi Internet access and connections for power.  Program Room North includes a modular stage.  A dressing room area with two restrooms for performers and a kitchenette are adjacent to Program Room North. Renters must provide all other equipment, including computer or AV equipment.

Room Set-Up and Maintenance
Tables and chairs are provided in the storage area adjacent to Program Room North.

Setup and arrangement of furniture, as well as clearing of the room following a meeting, is the responsibility of the renter.  Rented spaces must be left clean and returned to original condition.

Renters must place garbage in the outdoor dumpster located on the west side of the building. Library Staff will inspect the rented room before and after the meeting to note its condition on the checklist sheet.

Liability
The renter, as well as the membership of the group as a whole, agree to comply with all applicable federal, state, county, and city ordinances, rules and regulations both written and verbal and will not hold the City of Hurst or its representatives liable for any injury sustained while using the facility.

Groups or individuals who fail to comply with Library Policy, rules or procedures for use of Library Program Rooms, damage equipment or furnishings or who cause disturbances will forfeit their deposit and right to use the Library Program & Meeting Rooms.  The renter is responsible for all activities during the time of the rental, including damage and cost of repairs occurring during the period for which he or she rents the room.

The Library is not responsible for items left in the rooms; items not removed are subject to being sold at the public auction in accordance with City of Hurst Ordinance No. 682.

Rental Periods and Fees
Rental time includes setup, take down, and cleanup time.  Please plan your event so that you will be ready to exit the facility at the end of your reservation time. Library Staff will be on site to monitor the facility. The Staff is not responsible for the setup, take down, or cleanup for the reservation. 

Program Rooms are available for rental separately (North OR South) or together (North AND South) between 7:00 a.m. and 10:00 p.m., seven days a week when the room is not reserved for Library use.

Room rentals outside of Library Hours require a $10.00 per hour fee for a security attendant with a two-hour minimum (see above).

A room rental fee and damage deposit will be charged for the use of the Program Room North and Program Room South. Fees are explained in the Room Descriptions above.

The refundable security deposit may be forfeited due to any violation of the facility rental policies and procedures. The deposit will be refunded to the renter approximately 21 days after the date of the reservation. Any date or time slot changes made by the renter, or party to, will be charged an additional $25.00 administrative fee.

Exceptions to established policies must be approved by the City Librarian and/or the Library Board.

A printable PDF version of Hurst Public Library's Program Room Policy is available here.

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